Wikipedia:Meetup/DC/How-to

Pick a date/time & place - either discuss on talk page first, find out what date works best for folks; or be bold and pick something. If the place is the library, a meeting room needs to be reserved and/or restaurant reservations should be made.
Create the meetup page (e.g. Wikipedia:Meetup/DC 17)
Update Template:Meetup
Add to Wikipedia:Meetup/DC‎, which lists all our past and upcoming meetups
Mail to http://lists.wikimedia.org/pipermail/wikimedia-dc
Create wiki talk spam invite (e.g. Wikipedia:Meetup/DC/Invite/DC17)
Send out a notice to the invite list using Special:MassMessage
Post a geonotice (optional) at MediaWiki:Geonotice.js (ask User:Aude, User:Pharos, or another admin]])^[1]
Add to our Google Calendar: [1], other sites such as http://dctechevents.com can pull in the iCal feed
Ask User:Aude, User:Harej, and/or User:AutoGyro to tweet about the meetup. Should ideally be posted to http://identi.ca (@wikimediadc) which automatically sends the post to Twitter.
Ask User:Harej to post it to our Facebook page
Add to This Month in GLAM newsletter calendar. [2]
Optionally, we can post the event on our meetup.com page. [3] Harej, Aude or AutoGyro can do that, and we also have an eventbrite account if that's more appropriate.
Post event on http://wikimediadc.org

Notes[edit]

^ Larger bounding box -

DC17Meetup:
 { begin: '25 April 2011 00:00 UTC',
   end: '7 May 2011 19:00 UTC',
   corners: [ [40.5,-82], [36.5,-74.9] ],
   text: 'Saturday May 7 is the next <a href="http://en.wikipedia.org/wiki/Wikipedia:Meetup/DC_17" title="DC Meetup 17">DC Wikipedia Meetup #17</a> and first official meeting of the proposed <a href="http://meta.wikimedia.org/wiki/Wikimedia_District_of_Columbia" title="Wikimedia DC">Wikimedia DC</a> chapter. You are invited!'
 },

^ careful with the last comma, not needed for bottom / last geonotice

Smaller, normal bounding box for most meetups:

 corners: [ [40,-79], [38,-76] ],

[1] Larger bounding box -
DC17Meetup: { begin: '25 April 2011 00:00 UTC', end: '7 May 2011 19:00 UTC', corners: [ [40.5,-82], [36.5,-74.9] ], text: 'Saturday May 7 is the next <a href="http://en.wikipedia.org/wiki/Wikipedia:Meetup/DC_17" title="DC Meetup 17">DC Wikipedia Meetup #17</a> and first official meeting of the proposed <a href="http://meta.wikimedia.org/wiki/Wikimedia_District_of_Columbia" title="Wikimedia DC">Wikimedia DC</a> chapter. You are invited!' },

^ careful with the last comma, not needed for bottom / last geonotice
Smaller, normal bounding box for most meetups:

corners: [ [40,-79], [38,-76] ],

[1]